Mercantile Company or of compulsory registration in the Mercantile Register
To declare VAT, corporate tax, as an employer, to meet its obligations to employees, etc.
Companies
Entity representative certificate
When you have the legal capacity to represent your organization and need to act on its behalf by electronic means.
Obtain the certificate of entity representative
Please note that renewal consists of applying for a new certificate.
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You will be able to download the certificate in software by video identification or from your personal area (APSC).
- If you opt for video identification, please refer to our manual before accessing.
If you opt for APSC you will need a our personal certificate.
Obtain the certificate of entity representative
Before filling out the form, please read all the points and gather all the necessary information before you start
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Prepare your documentation
- The required documents vary depending on the type of entity. To know exactly what you need, check the detailed information according to the letter of your Tax ID (CIF). Having everything ready in advance will save you time.
NIF A,B,C,D (Public limited companies, limited liability companies, general partnerships, and limited partnerships)
NIF E (Joint Property Communities, Unclaimed Estates, and Shared Ownership of Agricultural Holdings)
NIF F (Cooperative societies)
NIF G (Associations, Foundations, Political Parties, and Irrigation Communities)
NIF H (Homeowners’ Associations)
NIF J (Civil societies)
NIF N (Foreign entities with legal personality)
NIF P (City Councils or Provincial Councils)
NIF Q (With legal personality that are public bodies)
NIF R (Religious congregations and institutions)
NIF S (Regional Governments, and Central and Autonomous Administration Bodies)
NIF U (Temporary Joint Venture)
NIF W (Non‑resident entities with a permanent establishment in Spain)
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Complete the online form
- Fill in all your details in our form as required. Don’t worry — the system will guide you step by step so you can upload the documentation you prepared in the previous step.
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Make the payment
- The final step of the form is the payment for the certificate through our payment gateway. Note for public bodies: If you are a public entity, you have the option to request payment through a prior quote, which you can download online.
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Registration and verification
- All set! Once submitted, we will register your request. The ISTEC-ACCV team will carefully review everything to verify that the documents are valid.
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Missing something? (Correction)
- If we need to correct any information from your request or require additional documentation, we will contact you at the email you provided in the application form. Important! You will have 30 calendar days to respond. If we do not hear from you within that period, we will assume you wish to withdraw your request, and it will be closed without the right to reimbursement or any refund.
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How long will it take?
- We normally process requests within a few hours, with a maximum of 5 working days. During high‑demand periods, this timeframe may exceptionally extend to up to 30 days.
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Your resolution is ready!
- We will send you an email with your invoice and confirmation that you can now download your Representative Certificate. We will also include the steps that the certificate’s holder/custodian must follow to obtain it.
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IMPORTANT! Don’t leave it for later!
- From the moment you receive our confirmation email, you have 60 calendar days to download your certificate. After that, the link will expire, you will not be able to download it, and you will need to start the process (and payment) from scratch.
Obtain the entity representative certificate
What is the entity representative certificate?
It is a digital accreditation that can be used to securely identify and express will, consent or authorship. Just as we would in the real world using our handwritten signature and legal documents, but by electronic means.
Specifically, entity representative certificates identify a natural person as a representative of a legal entity. To do this, the holder must have the legal capacity to act in full on behalf of that entity.
It is valid for 3 years.
What is the Entity Representative certificate for?
With this type of certificate, you can identify yourself and sign in digital environments, both in your name and in the name of the entity you represent and listed on the certificate.
They do not allow to limit the capacity of representation in a percentage or in only some scopes. Complementary solutions such as the Register of Representatives must be used for these cases.
What benefits does it have for you?
- Labor and other procedures with the TGSS
- Tax return, notifications, and other procedures with the AEAT
- Submission of invoices
Who can apply for this type of certificate
Natural persons with legal and complete capacity to represent a legal person. As sole or joint and several administrators, or legal representatives with general powers without limitations, among others.
Associations, Foundations, Clubs, Political Parties, Trade Unions or Cooperatives not inscribed in the Mercantile Registry
For grant application, access to electronic notifications, board renewal communications, etc.
Civil Society, Community of Goods, UTE, Communities of owners in regime of horizontal property
For filing taxes, applying for financial aid, licenses, etc.
Foreign entities, permanent establishments of non-resident entities and other undefined types
To access tenders in Spain, contact different Spanish public and private bodies, declare VAT, etc.
What type of certificate can you apply for?
We issue them in software or card format. And if you need it, you can order both.
Software
- More economical and versatile
- Also use it on tablets and smartphones
- You can make copies of the certificate
- Generates advanced electronic signature
Cryptographic card
- Safer
- Protected by a PIN and a PUK
- Needs card reader
- Only on computers
- The certificate does not come out of the card
- Generates a qualified electronic signature
Information that could be useful
These are some of the most common questions we receive. If you do not find an answer to your question, contact us.
How much does it cost?
The certificate of entity representative costs in support software € 33.88 , while in card € 55.55 (VAT and shipping included).
Payment methods
Payment will only be made by credit / debit card.
I can’t pay by card. What do I do?
The only means of payment is by credit / debit card.
I want to apply for a joint venture.
We are talking about the case in which the holder does not have the legal and complete capacity to act on behalf of the entity. Apply and you will be asked for additional documentation, if applicable. Do not you worry.
I want to apply for a foreign entity.
You can obtain it as long as the holder has a NIF / NIE and the entity has a CIF. In addition, you must comply with the identification requirements according to the certificate support: personal certificate of the ACCV or DNI-e for software, face-to-face identification in a PRU for card.
* How do I download the certificate in software support?
We will notify you by e-mail that the certificate download is available. The holder must have a citizen certificate issued by the ACCV, or functional DNI-e. It will be identified in his Personal Area (APSC) and will download the certificate of representative, following the indications of the manual.
I want it in software support, but I don’t have an ACCV certificate.
You have requested the certificate of entity representative in software support and we have notified you for its download, but you do not have a personal certificate of the ACCV, to connect. You can get your free ACCV certificate in one PRU. Or you can identify yourself with your ID. You can activate this at any DNI issuing office.
I can’t remember my certificate PIN in software support.
The PIN is generated by the holder at the time of download and we do not know it at any time. If you do not have a copy of your certificate, you will need to request a new one and pay the cost.
How do I install my card certificate?
We will send you the empty card and the holder must go to a Registration Point (PRU), to load the certificate on it. Once loaded, follow ours installation guides.
I had 60 days to generate the certificate and I didn’t. Now what?
The ACCV notified you more than 60 days ago that you could generate your entity representative certificate, in software or on a card, and you did not. There is no solution for this and you have to apply for a new certificate, as well as pay the cost.
I can’t remember my PIN on my card or I blocked it.
The PIN and PUK are generated in the first issue of the card and are included in the Certification Agreement, although you can change them later. You can go to a PRU to unlock your card PIN, if you haven’t changed your PUK. You can also follow this manual, to unlock it on your computer.
I blocked the PUK on my card.
Your card has become unusable and you need to purchase a new one. This is a security measure and cannot be compromised.
Where can I find a Registration Point(PRU)?
The list of our PRUs can be found here.
How do I identify myself in a PRU?
The main documents that allow you to identify yourself are a DNI, NIE, a Spanish driving license or a valid Spanish passport. If your case is different, please read the information detailed in this document.
I can’t go to the PRU. What do I do?
Another person may appear on your behalf if you provide a power of attorney or a specific clause in a power of attorney, which expressly authorizes him to obtain the digital certificate in your name. He must provide your personal information and accept the terms of the contract on your behalf. You have a model of clause here.
My certificate will expire. How do you renew it?
Renewal involves requesting a new one from the beginning.
I want to cancel my certificate. How to revoke it?
You can cancel your certificate by calling us at 963 866 014. Or use another of the options described on this page. Remember, revocation cannot be undone.